How to Use Copilot in PowerPoint? Create Your First Presentation!

Using Copilot in PowerPoint includes interacting with an AI assistant that understands natural language commands. Instead of performing every action manually, you simply describe what you want. Copilot can create entire presentations from scratch, generate slide content from documents, rewrite text, summarize data, and suggest layouts or visuals.

Copilot works best when you give clear instructions. For example, if you type “Create a 10-slide presentation on renewable energy with charts and images,” Copilot will build a structured deck including titles, bullet content, and visual suggestions. You can continue to refine the slides by asking Copilot to add more details, simplify language, or adjust tone.

To use Copilot effectively, you must have a valid Microsoft 365 subscription that includes Copilot features and be signed into your Microsoft account. Once enabled, Copilot appears in the PowerPoint interface and can be accessed anytime during presentation creation or editing.

This guide explains how to use Copilot in PowerPoint with detailed instructions and clear steps.

How to Use Copilot in PowerPoint?

To use Copilot in PowerPoint, open PowerPoint with a Microsoft 365 subscription, click the Copilot button in the toolbar, type your prompt, such as “Create a presentation about digital marketing,” and Copilot will generate slides, content, and design automatically. You can then edit, refine, and customize the presentation using additional prompts.

Let’s learn all the steps in detail!

Step 1: Ensure Copilot is Available in Your PowerPoint

Before using Copilot in PowerPoint, you must confirm that your version of Microsoft 365 supports it. Copilot is available in certain Microsoft 365 plans, such as Microsoft 365 Copilot for business or enterprise users. If you are using a personal subscription, check whether Copilot has been rolled out to your account.

To check, open PowerPoint and sign in with your Microsoft account. Look at the top toolbar and search for the Copilot button. If you see the Copilot icon or panel, it means the feature is available. If it is not visible, update PowerPoint to the latest version or check your subscription plan.

Having Copilot enabled is essential because it connects PowerPoint with Microsoft AI services that generate and improve presentation content automatically.

Step 2: Open a New or Existing Presentation

Once Copilot is available, open PowerPoint on your computer. You can start a new blank presentation or open an existing one where you want to use Copilot for editing and improvement.

If you want Copilot to create a presentation from scratch, select a blank presentation. If you already have content or a document ready, you can use Copilot to convert it into slides. Opening the correct file ensures that Copilot understands the context and helps you accordingly.

Working with an existing presentation allows you to refine slides, improve text, and add visuals. Starting with a blank presentation allows Copilot to generate everything from the beginning.

Step 3: Click the Copilot Button

After opening PowerPoint, locate the Copilot option in the top menu or ribbon. Clicking this button opens the Copilot panel on the right side of the screen. This panel is where you interact with the AI assistant.

The Copilot panel includes a text box where you can type instructions or prompts. You can ask Copilot to create slides, summarize content, change tone, or add visuals. Once you enter a prompt, press Enter and wait for Copilot to process your request.

The interface is designed to feel like a chat assistant, making it simple for users to communicate their needs without learning complex commands.

Step 4: Enter a Clear Prompt

To get the best results from Copilot, type a clear and detailed prompt. For example, you can write “Create a professional presentation about artificial intelligence in healthcare with 8 slides and modern design.” Copilot will analyze the request and generate slides accordingly.

The more specific your prompt is, the better Copilot performs. You can include details such as the number of slides, tone, audience type, and content focus. If you want images or charts, mention them in your prompt.

Copilot then generates content, slide titles, and formatting suggestions that match your instructions. You can review the results and continue refining them using additional prompts.

Step 5: Review and Edit Generated Slides

After Copilot creates your slides, review them carefully. Although AI-generated content is useful, you should check accuracy, tone, and formatting. You can manually edit text, change layouts, or ask Copilot to make adjustments.

For example, you can type “Simplify the text on slide 3” or “Add more data to the marketing slide.” Copilot will update the content instantly. This interactive editing process helps you achieve the perfect presentation quickly.

Editing also ensures that the presentation aligns with your personal style, brand, or academic requirements.

Step 6: Add Visuals and Design Improvements

Copilot can enhance your presentation by suggesting images, icons, charts, and layouts. You can request visual improvements by typing prompts like “Add relevant images to each slide” or “Use a modern professional theme.”

PowerPoint will apply design suggestions and adjust layouts automatically. Using Copilot for visuals ensures consistency and improves the overall look of your presentation. A visually appealing presentation captures attention and communicates ideas more effectively.

You can also combine manual design adjustments with Copilot suggestions for the best results.

Step 7: Use Copilot to Summarize or Rewrite Content

If your presentation contains long paragraphs or complex information, Copilot can summarize or rewrite content. Simply select the text and ask Copilot to simplify, shorten, or expand it.

For instance, you can type “Summarize this slide into three key points” or “Rewrite this content in a professional tone.” Copilot will adjust the text instantly. This feature is especially helpful for business presentations and academic slides.

Using AI-powered rewriting ensures clarity and improves audience understanding.

Step 8: Finalize and Save Your Presentation

After editing and refining your slides, review the entire presentation once more. Check for consistency, accuracy, and design quality. Make any final adjustments using Copilot or manual editing tools.

Once satisfied, save your presentation in your desired format. You can also export it as a PDF or share it directly from PowerPoint. Copilot helps you complete the entire presentation process faster and with better quality.

Saving your work ensures that all Copilot-generated content remains accessible for future use.

How to Create Your First Presentation Using Copilot?

Creating your first Copilot-powered presentation is simple and efficient. Start by opening PowerPoint and clicking the Copilot button. Type a prompt describing the topic of your presentation. For example, write “Create a beginner-friendly presentation on climate change with 6 slides.”

Copilot will generate a structured presentation with slide titles, content, and design suggestions. Review the slides and ask Copilot to make improvements, such as adding images, charts, or examples. Continue refining the content until it meets your expectations.

Once finished, save the presentation and practice presenting it. Using Copilot for the first time helps you understand how powerful AI can be in simplifying presentation creation.

Faqs

Do I need a subscription to use Copilot in PowerPoint?

Yes, you need an active Microsoft 365 subscription that includes Copilot features. Without it, the Copilot button will not appear in PowerPoint.

Can Copilot create presentations from documents?

Yes, Copilot can convert Word documents or text into PowerPoint slides. Simply upload or paste the content and ask Copilot to create a presentation.

Is Copilot suitable for students?

Yes, students can use Copilot to create academic presentations, summaries, and project slides quickly and efficiently.

Can I edit Copilot-generated slides manually?

Yes, you can fully edit any content generated by Copilot. You can also ask Copilot to modify specific slides or sections.

Does Copilot work offline?

No, Copilot requires an internet connection because it uses cloud-based AI services to generate content.

Summary

1. Ensure Copilot is available in your PowerPoint version.
2. Open a new or existing presentation file.
3. Click the Copilot button in the toolbar.
4. Enter a clear and detailed prompt.
5. Review and edit the generated slides.
6. Add visuals and improve design using Copilot.
7. Use Copilot to summarize or rewrite content.
8. Finalize and save your presentation.