7 Free Invoice Maker Apps for PC or Laptop (Windows 11 or 10) to Use in 2026

In today’s fast-paced business environment, creating and managing invoices is an essential task for many freelancers, small business owners, and professionals. Whether you’re running a small consultancy or an online store, keeping track of payments and generating accurate invoices is crucial. Fortunately, several free invoice maker apps are available for PC or laptop users running Windows 11 or Windows 10. These tools allow you to create, customize, and manage invoices with ease, helping you maintain a professional workflow without the need for complex accounting software.

In this guide, we’ll explore how free invoice maker apps work, introduce some of the top options for your PC, and guide you through the process of creating an invoice using these apps.

How do Free Invoice Maker Apps Work?

Free invoice maker apps simplify the process of creating invoices by providing pre-designed templates and easy-to-use customization features. Most of these apps allow you to enter key details like customer information, item descriptions, quantities, prices, taxes, and total amounts, and then generate a professional-looking invoice ready for printing or emailing.

The apps typically offer:

1. Templates – A variety of pre-made invoice formats that you can select and modify to suit your needs.
2. Customization Options – You can personalize invoices by adding your business logo, selecting fonts, changing colors, and adjusting the layout to reflect your brand.
3. Itemization – Adding individual products or services, along with their prices and quantities.
4. Automatic Calculations – Some apps will automatically calculate totals, taxes, and discounts to save you time.
5. Export Options – Most apps will let you save invoices in PDF or other formats, making it easy to share or print them.
6. Basic Accounting Functions – Some apps also help you track outstanding payments, allowing you to manage your cash flow.

These apps are typically free to use but may offer paid versions with additional features, such as more templates, unlimited invoices, or advanced reporting.

7 Free Invoice Maker Apps for PC or Laptop (Windows 11/10)

When selecting the right invoice maker for your needs, it’s essential to choose one that offers the features you require while remaining user-friendly. Here are seven excellent free invoice maker apps for Windows 11 or Windows 10:

Wave Invoice

Wave is a free, web-based invoice generator that is also available as an app for Windows. It provides professional-grade invoices, and you can manage your accounting, payments, and even payroll.

Key Features:

• Free Invoice Creation – You can create unlimited invoices with no charge, making it perfect for startups and small businesses.
  
• Recurring Billing – Set up automatic recurring billing for clients, which is ideal for subscription-based services.
  
• Multiple Payment Methods – It supports a range of payment options, including credit cards and bank transfers.
  
• Real-Time Accounting – Wave includes free accounting features to track your income and expenses alongside invoices.
  
• Financial Reports – Generate detailed reports for profit and loss, balance sheets, and sales tax.

Zoho Invoice

Zoho offers a free invoicing tool that is highly customizable. It is designed for freelancers and small businesses, allowing you to create and send invoices in just a few clicks.

Key Features:

• Customizable Templates – Choose from multiple professionally designed templates and tailor them to reflect your brand.
  
• Time Tracking – Track billable hours and integrate them directly into your invoices.
  
• Multi-Currency Support – Ideal for businesses working internationally, as it supports multiple currencies.
  
• Client Portal – Allows clients to view and pay their invoices online directly from the portal.
  
• Mobile App – Offers a mobile app to create and manage invoices on the go.

Invoice Ninja

Invoice Ninja is a free invoicing software for freelancers and small businesses. It lets you create unlimited invoices, manage clients, and track payments, all in one place.

Key Features:

• Unlimited Invoices – You can create and send unlimited invoices, even with the free plan.
  
• Customizable Invoice Templates – Allows full customization of the invoice’s look and feel.
  
• Recurring Billing – Set up recurring invoices for clients with automatic payment reminders.
  
• Task Management – Invoice Ninja includes task management features, so you can manage projects alongside your invoicing.
  
• Online Payment Integration – Integrates with over 40 payment gateways like PayPal, Stripe, and WePay.

PayPal Invoicing

PayPal’s free invoicing tool is an excellent choice if you’re already using PayPal for business transactions. It provides a simple way to send invoices and collect payments securely online.

Key Features:

• Create & Send Invoices – Easily create professional invoices directly from your PayPal account.
  
• Payment Integration – Payments can be made instantly through PayPal, making it faster for you to receive funds.
  
• Automatic Tax Calculation – You can automatically calculate taxes based on your location.
  
• Customizable Designs – Customize your invoices with your logo, business details, and other personal touches.
  
• Invoice Tracking – Keep track of sent, paid, and overdue invoices, making payment follow-ups simpler.

Sleek Bill

Sleek Bill offers a free version that allows you to create professional invoices and manage clients. It’s particularly useful for small businesses and consultants.

Key Features:

• Customizable Templates – Offers a range of pre-designed invoice templates that are easy to customize.
  
• Multiple Languages – Supports multiple languages, making it great for international clients.
  
• Inventory Management – Track your stock and item costs along with your invoices.
  
• Automated Reminders – Set up automatic payment reminders for overdue invoices.
  
• PDF Export – Export your invoices in PDF format for easy sharing and printing.

Microsoft Excel or Google Sheets (Invoice Templates)

While not technically an invoice maker app, both Excel and Google Sheets offer customizable invoice templates that can be modified to suit your needs. They’re free to use if you already have the software.

Key Features:

• Pre-built Templates – Both platforms offer various invoice templates, so you don’t have to start from scratch.
  
• Full Customization – You can fully customize the templates, including adding formulas for tax, discount calculations, and totals.
  
• Cloud Access (Google Sheets) – Google Sheets allows cloud storage, enabling easy access and sharing across devices.
  
• Data Management – With Excel, you can integrate invoices with data tables to track customers and payments more efficiently.

Invoicely

Invoicely provides a free plan that supports creating unlimited invoices, tracking payments, and managing multiple clients. It’s simple to use and can be accessed through both the web and the desktop app.

Key Features:

• Unlimited Invoices – Create as many invoices as you need without any restrictions.
  
• Multi-Currency & Multi-Language Support – Supports various currencies and languages for global businesses.
  
• Recurring Invoices – Set up recurring invoices for ongoing services or subscriptions.
  
• Real-Time Notifications – Receive alerts when your invoice is viewed or paid.
  
• Payment Integration – Integrates with several payment methods, including PayPal, Stripe, and credit cards.

Downloading and Installing a Free Invoice Maker App on Your PC or Laptop (Windows 11/10)

To get started with an invoice maker app on your PC or laptop, you need to download and install the app. Follow the steps below to download and set up your chosen app:

Step 1: Choose the Right App

First, decide which free invoice maker app suits your needs. You can download apps like Wave, Zoho Invoice, or Invoice Ninja directly from their official websites. Alternatively, apps like Sleek Bill or Invoicely can be downloaded from Windows app stores.

Step 2: Visit the Official Website or App Store

Go to the official website of the app or visit the Microsoft Store on your Windows 10 or 11 PC. For example, for Wave Invoice, visit https://www.waveapps.com, and for Zoho Invoice, visit https://www.zoho.com/invoice.

Step 3: Download the App

Look for a Download button or a Get Started section. For web-based apps, you can usually sign up for a free account, while desktop apps may have a download link.

Step 4: Install the App on Your PC

Once the app has been downloaded, follow the installation instructions on the screen. You may need to grant administrative permissions to complete the installation.

Step 5: Set Up Your Account

After installation, open the app and create a free account. This will allow you to save your invoices and access additional features like cloud syncing or customer management.

How to Make an Invoice Using a Free Invoice Maker App on PC or Computer?

To understand the invoicing process better, let us take Wave Invoicing as an example. The following steps explain how you can create a professional invoice using this application.

Step 1: Create or Log in to Your Account

Open the Wave Invoicing platform and sign in using your email address. If you are a new user, create a free account and verify your email to activate the platform.

Step 2: Set Up Your Business Profile

After logging in, enter important details about your business. This includes your company name, address, logo, contact information, and payment terms. These details will automatically appear on your invoices.

Step 3: Add Customer Information

Next, add details about your client. Enter the customer name, email address, billing address, and contact information so the invoice can be sent directly to them.

Step 4: Create a New Invoice

Click the Create Invoice button within the dashboard. This opens a new invoice template where you can begin entering transaction details.

Step 5: Add Products or Services

Enter the description of the products or services provided, along with the quantity and price. The system automatically calculates the subtotal and overall invoice amount.

Step 6: Add Taxes or Discounts

If applicable, enter the tax percentage or discount value. The application will update the total invoice amount automatically.

Step 7: Review the Invoice Details

Before sending the invoice, carefully review all information, including customer details, product descriptions, prices, and payment terms.

Step 8: Save or Send the Invoice

Once everything looks correct, click Save to store the invoice or click Send to email the invoice directly to the client. The invoice can also be exported as a PDF file for offline sharing.

FAQs

Q1: Are there any limitations with free invoice maker apps?

A1: Yes, some free invoice maker apps have limitations, such as fewer templates, limited invoices per month, or restricted reporting features. Upgrading to a paid plan may unlock additional functionalities.

Q2: Can I use these invoice maker apps on a Mac or mobile devices?

A2: Most of these apps are web-based, meaning you can use them on any operating system, including MacOS and mobile devices.

Q3: How can I track payments with these apps?

A3: Many invoice maker apps allow you to mark invoices as paid or unpaid and track your payment status directly from within the app. Some even send automated reminders to clients for overdue payments.

Q4: Do these apps integrate with accounting software?

A4: Yes, some free apps like Wave Invoice and Zoho Invoice offer integrations with popular accounting software like QuickBooks or Xero.

Ending Lines

Creating professional invoices on your Windows 11 or Windows 10 PC doesn’t have to be complicated. With the free invoice maker apps available today, you can quickly generate invoices that look great and help streamline your business operations. Whether you’re a freelancer, small business owner, or independent contractor, these apps offer a simple and efficient way to stay on top of your billing.

Now that you know how these apps work and how to get started, choose the one that best suits your needs and start invoicing like a pro!