How to Change Background Color in MS Teams? Easy Steps
Microsoft Teams, by Microsoft, offers several customization options that allow users to modify their meeting appearance, including background settings. One of the most commonly searched features is how to change the background color in MS Teams. While the platform does not provide a direct option labeled “change background color,” it allows users to modify their meeting background using built-in effects, custom images, and blur options. By using these features creatively, you can effectively achieve a customized background color.
Instead of directly offering a color picker, Teams allows you to either blur your real background or replace it with a virtual image. To change the background color specifically, you need to upload a solid color image, such as blue, white, green, or any other color of your choice.
The platform also allows you to create a custom image in any shade you prefer and upload it as your meeting background.
In this detailed guide, you will learn how to change the background color in MS Teams with simple and easy steps.
Let’s get started.
How to Change Background Color in MS Teams?
To change the background color in Microsoft Teams, join or start a meeting, click on More actions, select Video effects and settings, and choose a background option. You can select a preloaded background, blur your background, or upload a custom solid color image to set your preferred background color. Apply the changes before or during the meeting to update your appearance instantly.
Background changes can be applied in two ways:
- You can change the background before joining a meeting.
- You can also modify it during an ongoing meeting.
Now, let us go through the process step by step.
Step 1: Open Microsoft Teams and Sign In
The first step is to launch Microsoft Teams on your desktop or open it in your web browser.
If you are using Windows, click on the Start menu and search for Microsoft Teams. Open the application and sign in using your work, school, or personal account credentials.
If you prefer the web version, open your browser and visit the official Microsoft Teams website. Sign in with your registered email address and password.
Make sure your camera is properly connected and functioning because background options are available only when video is enabled.
Once you are logged in, navigate to the meeting section where you can either start a new meeting or join an existing one.
Step 2: Start or Join a Meeting
To access background customization settings, you must enter a meeting environment.
Click on the Calendar tab from the left panel and select a scheduled meeting. Alternatively, click on Meet now to start an instant meeting.
When the pre-join screen appears, you will see a camera preview window. This preview allows you to adjust your video and audio settings before entering the meeting.
Ensure that your camera toggle is turned on. Without enabling video, the background effects option will not appear.
This screen is where you can easily modify your background color before others see you.
Step 3: Access Video Effects and Settings
On the pre-join screen, locate the option labeled Background filters or Video effects and settings, depending on your Teams version.
Click on this option to open the background settings panel. A sidebar will appear on the right side of the screen showing various background choices.
These options usually include pre-installed images such as office spaces, abstract themes, and nature scenes. You will also see the Blur option, which softens your real background.
To change the background color specifically, you will need to upload a custom image, which we will cover in the next step.
If you are already inside a meeting, click on More in the meeting toolbar, then select Video effects and settings to open the same background panel.
Step 4: Create a Solid Color Background Image
Since Microsoft Teams does not provide a direct background color picker, you need to create a solid color image manually.
Open any simple image editing tool, such as Paint on Windows or an online design tool. Create a new blank image and fill it with your preferred color. For example, you can choose white for a clean professional look, blue for corporate meetings, or green for creative sessions.
Save the image in JPG or PNG format. Make sure the resolution is decent, such as 1920 by 1080 pixels, to ensure clarity during meetings.
Give the file a simple name like Blue Background or White Background for easy identification.
Once saved, you are ready to upload it to Teams.
Step 5: Upload Custom Background in Teams
Return to the background settings panel in Microsoft Teams.
Click on Add new or the plus icon at the top of the background selection panel.
Browse your computer files and select the solid color image you created earlier. Click Open to upload it.
After uploading, the image will appear in the background preview. Select it to apply the background color.
You will see a live preview of how your video looks with the new background color.
If you are satisfied with the appearance, click Apply or Apply and turn on the video to confirm your selection.
Now your background color is successfully changed.
Step 6: Change Background During an Ongoing Meeting
If you forgot to set your background before joining, you can still modify it during the meeting.
Move your cursor to the meeting toolbar and click on More.
Select Video effects and settings from the dropdown menu.
The background panel will open on the right side. Choose your previously uploaded solid color image or upload a new one.
Click Apply to update your background instantly without leaving the meeting.
Participants will see the change in real time.
Step 7: Adjust Lighting and Camera for Better Results
After applying a background color, lighting plays a crucial role in how professional your setup looks.
Sit facing a light source rather than having it behind you. Ensure your face is clearly visible so that Teams can accurately separate you from the virtual background.
If your outline appears distorted, adjust your camera position and reduce background clutter in your physical environment.
A clean and well-lit setup improves the effectiveness of the virtual background and ensures the color appears smooth.
Step 8: Remove or Reset Background
If you want to remove the background color and return to your real surroundings, open the Video effects and settings panel again.
Select the option labeled None.
Click Apply to remove the virtual background.
Your camera will now display your actual environment without any effects.
Additional Tips for Changing Background Color in Microsoft Teams
Choosing neutral colors like white, grey, or light blue is ideal for professional meetings.
Avoid very bright or neon colors because they may cause visual discomfort for other participants.
Ensure your Teams application is updated to the latest version to access all background features.
Test your background before important meetings to avoid last-minute technical issues.
Remember that background effects may require sufficient system resources. If your computer is slow, the feature may not work smoothly.
Faqs
Can I directly change the background color in Microsoft Teams?
No, Microsoft Teams does not provide a direct color-changing option. You need to upload a solid color image as a custom background to achieve your desired color.
Is background change available in the free version of Microsoft Teams?
Yes, background effects are available in both free and paid versions, but feature availability may depend on device compatibility and updates.
Why is the background option not showing in my Teams?
The background option may not appear if your camera is turned off, your system does not meet hardware requirements, or your Teams application is outdated.
Can I use different background colors for different meetings?
Yes, you can upload multiple solid color images and select different ones depending on the type of meeting.
Does changing the background affect meeting performance?
In some cases, virtual backgrounds can use additional processing power. If you experience lag, consider closing unnecessary applications.